The Consultant conducted the following activities and provided the following outputs:
– Public Procurement Support
The Consultant prepared the tender documents incorporating the FIDIC Conditions of Contract for Construction for |Building and Engineering Works Designed by the Employer ensuring the tender documents include EBRD’s specific requirements in accordance with the EBRD Standard Tender Document for Procurement of Works Including User Guide (March 2010), Part 2, Section VI, Specifications and Part 3, Section VIII, Particular Conditions of Contract, 6 Staff and Labor as well as ensuring that the tender documents are suitable for issue and fully comply with requirements of the Bank’s Procurement Policies and Rules (May 2009). During the tendering process the Consultant arranged tender meetings and site visits for tenderers, prepared minutes of these meetings, prepared draft responses to queries raised by tenderers and tender addendum notices and assisted the ARS to distribute these information to all tenderers; Supported the Beneficiary in the evaluation of tenders for all sections and prepared a draft tender evaluation report for each tender (based on the EBRD Standard Tender Evaluation Report); Conducted pre-award meetings and contract clarification meetings with tenderers for all contracts; Prepared all contract documents in all sections.
– Assistance in Construction Supervision
The Consultant assisted and advised the ST in the administration of the civil works contracts in accordance with the FIDIC Conditions of Contract for Building and Engineering Works Designed by the Employer (1999). The duties of the ST included, but not be limited to:
ensured submission of the Contractors’ insurance policies was made and provided general advice on these policies, in relation to the Contract requirements.
reviewed and agreed with the Employer, the Contractors’ work programmes and subsequently monitored the construction progress in accordance with contract requirements;
carried out checks on the Contractors’ setting out and ensured that the Works are carried out in accordance with the approved design details;
monitored the laboratory testing carried out by the Contractors’ and carried out independent testing as required;
checked and approved the Contractors’ work and “as built” drawings;
issued site instructions, variation orders, provisional sum orders and day works orders, as appropriate;
maintained regular estimates of the cost to completion and time to completion for the Contracts;
prepared monthly progress reports for each contract, in a form agreed with the Employer and EBRD and submitted these within 10 days of the end of the month to which they refer;
maintained full and detailed permanent site records, which included site correspondence, survey data, quality acceptance data, site diaries, measurement and certification, minutes of meetings and records of all other contractually relevant matters;
administered the completion of the Contracts, including all activities related to the issue of the Taking Over Certificates and the Defects Liability Certificate;
provided on-the-job training for the Employer’s staff on contract administration, quality control, environmental monitoring and other relevant activities; supervised the implementation of environmental mitigation works and environmental monitoring carried out by the Contractors’ ensuring that this is carried out in accordance with the approved environmental impact assessments and other statutory environmental permits.
